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Testimonials & Success Stories

AI Engineering in Action for an Education Nonprofit

 

Customer:

A New York-based nonprofit dedicated to advancing children’s rights and educational equity through advocacy and research.

Challenge:

The organization grappled with manual, time-intensive processes for extracting and analyzing large volumes of data from PDFs, CSVs, and the U.S. Census via API. They also faced limitations with manual data entry and poor accessibility to insights within their legacy database, reducing operational efficiency and detracting from their core mission.

 

AI Engineering in Action for an Education Nonprofit

Why Defensible:

Through Tech NYC’s Decoded Futures volunteer initiative, Defensible partnered with the nonprofit to bridge the technology gap by implementing secure, responsible, AI-driven tools. The objective was to streamline data workflows, improve access to critical information, and enhance decision-making across the organization.

Our Approach:

Defensible designed and deployed a custom GPT-powered AI solution tailored to the nonprofit’s operational and data needs:

Automated Data Extraction:

Developed an AI tool to process and extract data from PDFs, CSV files, and the U.S. Census API with minimal manual intervention.

Real-Time Data Access:

Enabled automated and dynamic data pulls from the Census API, speeding up research workflows and reducing lag in reporting.

Legacy System Integration:

Built a natural language chatbot interface that allowed non-technical users to interact with the legacy database using simple prompts.

Conversational Data Access:

Empowered staff to query complex datasets without SQL knowledge, significantly enhancing internal data literacy and usage.

The Outcome:

With Defensible’s AI solution, the nonprofit achieved:

  • Dramatic reduction in manual data processing workloads
  • Faster turnaround on analytical insights and policy reports
  • Increased accessibility to organizational knowledge via chatbot
  • Empowerment of non-technical users to independently access and leverage data

Ongoing Partnership:

This volunteer-driven partnership not only optimized the nonprofit’s internal operations but also highlighted the transformative power of AI in the nonprofit sector. Defensible's work through Decoded Futures serves as a model for how technology professionals can support mission-driven organizations with advanced tools that are often out of reach.
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